Purpose:  This policy explains when and why we collect personal information about people who subscribe to our mailing list, how we use it, the conditions under which we may disclose it to others and how we keep it secure.  We may change this policy from time to time so please check this page occasionally to ensure that you’re happy with any changes.

Scope:  This policy applies to anyone that contacts us via our website, by email or at an event.

Policy Statement:  The Oxford Fair Trade Coalition is committed to protecting and respecting your privacy and keeping any information we have about you secure.

Who are we?  We are The Oxford Fair Trade Coalition, an independent, not for profit organisation working in Oxford and the surrounding areas.

How do we collect information from you?  We obtain information about you when you contact us electronically or at an event, or if you register to receive our newsletter.

What type of information is collected from you?  The personal information we collect might include your name, address, any organisation you represent and an email address.

How is your information used?  We may use your information to:

  • send you communications which you have requested and that may be of interest to you. These may include information about events, campaigns, appeals, other activities.
  • seek your views or comments on the activities we provide;
  • notify you of changes to activities;

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or until you ask us not to.

Who has access to your information?  We use a third party electronic mail services provider to hold the data and we manage our agreement with them to ensure they process your data securely and appropriately.

Only the Chair of the Coalition and those members responsible for managing events and communications will have access to the system that we use to store your data.

We will not sell or rent your information to third parties

We will not share your information with third parties for marketing purposes.

Your choices:  You have a choice about whether or not you wish to receive information from us. If you do not want to receive communications from us about the work we do then you can

  • select your choices by ticking the relevant boxes on the form on which we collect your information.
  • Or email us at chairoftc@gmail.com
  • Or unsubscribe when you receive an electronic newsletter

How you can access and update your information:  The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, please email us at chairoftc@gmail.com if you would like to check or change any information we hold about you.  You have the right to ask for a copy of the information we hold about you.

16 or under: We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.


Oxford Fair Trade Coalition Cookie Policy

What are cookies?

Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device. You can find more information about cookies at: www.allaboutcookies.org and www.youronlinechoices. eu.

Why cookies?

Websites can use cookies for a variety of reasons including to provide necessary functionality, to analyse site performance, to remember users’ preferences, and/or to provide users with targeted advertising.

What type of cookies are there?

These different functions require different cookies.

  • Necessary cookies, for example, are essential in order to enable you to move around the website and use its features .

  • Performance cookies, such as those associated with some analytics software, help to show how a site is used (what pages were visited, for example).

  • Functionality cookies allow the website to remember choices you make (such as your user name, language or the region you are in) and provide more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as watching a video: YouTube, for example, places cookies associated with embedded videos.

  • Advertising cookies are used to provide targeted advertising based on people’s browsing history.

Which cookies do we use?

We use cookies that are related to security processes. These include:


This cookie is used by the Wordfence firewall to perform a capability check of the current user before WordPress has been loaded.

It is only set for users that are able to log into WordPress.

The cookie allows the Wordfence firewall to detect logged in users and allow them increased access. It also allows Wordfence to detect non-logged in users and restrict their access to secure areas. The cookie also lets the firewall know what level of access a visitor has to help the firewall make smart decisions about who to allow and who to block.


This cookie is used to notify the Wordfence admin when an administrator logs in from a new device or location. It is only set for administrators.

The cookie helps site owners know whether there has been an admin login from a new device or location.


Wordfence offers a feature for a site visitor to bypass country blocking by accessing a hidden URL. This cookie helps track who should be allowed to bypass country blocking.

When a hidden URL defined by the site admin is visited, this cookie is set to verify the user can access the site from a country restricted through country blocking. This will be set for anyone who knows the URL that allows bypass of standard country blocking. This cookie is not set for anyone who does not know the hidden URL to bypass country blocking.

This cookie gives site owners a way to allow certain users from blocked countries, even though their country has been blocked.

Our analytics, however, are provided by programmes that do not set cookies. (One does, however, log identifiable IP addresses – see below) . We do not use advertising cookies.

Our embedded Twitter feed has cookies and pixels that are set by Twitter. For more information on this, please see Twitter’s own rules and policies – https://help.twitter.com/en/rules-and-policies/twitter-cookies.


If you don’t want your browser to accept cookies, you can usually switch some or all cookies off by adjusting your browser settings. Doing so may affect the functionality of the sites you visit. Visit the ‘options’ or ‘preferences’ menu on your browser to change settings: the following links give information about settings for specific browsers:

Cookie settings in Internet Explorer
Cookie settings in Firefox
Cookie settings in Chrome
Cookie settings in Safari

You can also use your browser settings to delete cookies.

IP Addresses

One of the analytics programmes associated with our site’s hosting collects IP addresses. An IP address is a number assigned to your computer by a web server when you’re on the web. We only use the information we find out from tracking IP addresses in the aggregate, such as how many users entered a specific area of our site, and not to track a specific IP address to identify an individual user.